100% Remote Service.
Fully Automated.
We operate entirely online with Receipt Control™ at the core of our process. No office visits. No paperwork. Just clean books delivered every month.
🇨🇦 Proudly Canadian · 100% remote · Checklist-driven process
Three Pillars That Set Us Apart
Automation First
Receipt Control™ captures, archives, and syncs your receipts automatically. Text a photo to your private number — no app, no password — or use the app for desktop and big batches. The system does the rest. Zero friction.
Rigorous Process
Every monthly close follows our documented checklist: complete reconciliations, classification review, missing receipt verification, consistency checks.
Audit-Ready
Your books are maintained to audit standards. Complete documentation trail, original receipts preserved, traceable procedures. Always defensible.
🌐 100% Remote Operation
Everything happens online. No office visits required.
45-minute video call to configure QuickBooks and Receipt Control™
Shared cloud folder for all your bank statements and documents
Email for questions and clarifications. Calls only when needed.
Financial statements delivered via email with summary of key points
Legal address in Montreal for compliance and mail, but all work is done remotely. More efficient for you and for us.
Receipt Control™: Step by Step
From capture to verified books — without manual intervention
📱 Text a Photo
Text a photo of any receipt to your private CDL number — no app, no password — and get a text back confirming it's filed. Prefer a screen? The Receipt Control™ app works in any browser for desktop and multi-file uploads.
☁️ Automatic Archiving
The system instantly archives to your shared cloud folder. Standardized naming, timestamping, organized by date. Nothing gets lost.
🔄 Docket Review & Post
Docket’s review queue automatically reads every receipt — vendor, date, amount, and tax — then your accountant verifies and posts it to QuickBooks Online. No manual data entry.
✅ Human Review
Our team reviews, matches with bank transactions, catches exceptions, and ensures accuracy before delivery.
Our Monthly Checklist
The same process, every month, no exceptions
Complete bank reconciliations
Every account reconciled to the penny against official bank statements
Classification review
Validation that every expense is in the correct accounting category
Missing receipt verification
Proactive identification of transactions without supporting documents
Consistency checks
Logic tests: duplicates, unusual amounts, anomalies detected
Cross-validation with statements
Systematic comparison with your official bank statements
Final financial statements
P&L and Balance Sheet delivered with summary of key points from the month
Result: Consistent, compliant, and defensible books. Not "mostly right" — right every month.
Practical Experience, Not Just Certification
Rodney Maiato
15+ years of experience: from accountant to Assistant Controller (managed a team of 7, 25+ companies). PCP Candidate · National Payroll Institute member. Studied accounting at Athabasca University.
💡 Why No CPA?
We're transparent: no team member has a CPA designation. Our strength is practical experience, automated systems, and a rigorous documented process. For T2 tax return preparation and strategic tax advice, we refer to partner CPAs.
What we do well: Impeccable monthly bookkeeping, Receipt Control™ automation, GST/QST compliance, payroll (PCP Candidate, National Payroll Institute member).
Why Remote Service Works Better
No travel time (save hours) · Async communication · 24/7 access to cloud documents · Receipt Control™ works from anywhere
Standardized and documented process · Maximum automation (fewer errors) · Focus on quality vs logistics · Serve clients across Canada efficiently
Result: Higher quality service, lower costs, more reliable process.
Ready to
Work Together?
Book a 15-minute call. We'll assess if it's a good fit. No pressure, just clarity.